Policies & Procedures

Damage Deposits, Percent Down & Cancellation/Change of Date

Damage Deposit Amounts

Full Ballroom + Atrium Full Ballroom ½ Ballroom & Atrium Only ¼ Ballroom
Alcohol $750 $600 $300 $150
No Alcohol $500 $400 $200

$100

Damage Deposit Details

  • 100% of Damage deposit is due at time of signing rental contract
  • No damage deposits will be required for clients contracting only the Classroom and Boardroom
  • Refunds are contingent upon the condition of the building following your event.
  • Renters forfeit all deposits if a disturbance of the peace is determined.
  • If any additional building access time is needed within 72 hours of the event, fees may be assessed against the damage deposit and any remaining balance will be invoiced to the client.
  • Payment methods accepted are: Visa/Mastercard, Cash, Check or Money Order.

Percent Down

  • 25% of rental subtotal and damage deposit due at time of signing rental contract
  • Remaining 75% of rental subtotal must be paid in full at least thirty (30) days prior to the event.
  • Fees not paid by the due date are subject to a $25 late fee per business day.
  • Booking made less than 30 days prior must pay all fees in full at time of booking.
  • Payment methods accepted are: Visa/Mastercard, Cash, Check or Money Order.

Cancellation/Change of Date Policy and Fees


In the unfortunate situation that an event cancels, the renter agrees and understands that the facility has been turned down to other prospective renters. For this reason, the below cancellation fee schedule applies.

  • Cancellations made 180 or more days before the reservation date will be charged a $500 cancellation fee or the deposit paid at time of contract signing, whichever is less.
  • Cancellations made between 90 and 180 days before the reservation date will be charged 50% of the contracted charges. All deposits paid will be forfeited.
  • Cancellations made 90 days or less of the reservation date will be charged 100% of the contracted charges and will forfeit all deposits.
  • Any changes of dates made within ninety-one (91) days or more of your rental date will be charged a $150 fee.
  • Changes of event dates made within ninety (90) days or less of your event date will be charged a $500 fee and based on availability.
The Venue a view of the venue at mcgavick conference center near tacoma

Our 10,709+ square foot ballroom can be divided into three smaller spaces, and we also have an atrium and an outdoor terrace that are perfect for receptions and parties. We can do as many as 1,100 chairs and have 500+ free parking spaces.

Location a map to the mcgavick conference center near tacoma

We're just south of Tacoma in Lakewood, Washington, just minutes from I-5. We're about forty minutes from Seattle and 30 from Olympia.

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Services an interior view of the mcgavick conference center near tacoma

You can choose your own caterer, or you can have CPTC's acclaimed culinary arts program cater your event. We can also provide pre-event consulting to guide you through the planning process and vendor coordination.